Website: https://thevoiceofwomenllc.com Privacy contact: [seaila@verizon.net]

Our Commitment to Your Privacy

Every woman’s story deserves dignity. Every person who shares information with The Voice of Women, LLC deserves to understand how we use it.

Our work centers on storytelling, advocacy, education, healing, and preserving women’s legacies. Protecting the information you entrust to us is part of that responsibility.

This Privacy Policy explains what information we collect, how we use and share it, and the choices available to you.

1. Who We Are and What This Policy Covers

The Voice of Women, LLC, founded by Essie Beamon-Caldwell, honors and amplifies the stories of women who have been silenced, overlooked, or erased.

This policy covers personal information we handle through our website, contact forms, newsletter subscriptions, storytelling submissions, event registrations, and related communications.

Third-party websites and services have their own privacy policies. This policy does not govern how those providers independently use your information.

2. Information We Collect Information you provide

Depending on how you participate, you may provide:

• Your name, email address, telephone number, or mailing address.
• Messages, questions, and communication preferences.
• Event registration details and information needed to support your participation.
• Stories, testimonials, nominations, photographs, and audio or video recordings.
• Consent forms and permissions related to submitted materials.
• Account, membership, or transaction information, where offered.

Some information is necessary to respond to a request or provide a service. Other information is optional. Please share only what is relevant.

Sensitive information

Stories may contain information about health, disability, trauma, family relationships, race, religion, or other personal experiences. Please consider what you are comfortable sharing and avoid including unnecessary identifying details about yourself or others.

Do not send passwords, Social Security numbers, full payment card details, or confidential medical records through ordinary contact forms or email.

Information collected automatically

Our website and its service providers may collect technical information such as:

• IP address, browser type, and device information.
• Pages visited, links used, and approximate visit times.
• Referring websites.
• Cookie identifiers and website preference settings.
• Technical logs used to maintain performance and security.

The information collected depends on the website features and services in use.

Research and information from other sources

Our research and archival projects may draw on public records, published reporting, historical materials, and information submitted by families or contributors. These materials may include information about people other than the person submitting them.

3. How We Use Information

We use personal information, as appropriate, to:

• Respond to questions and correspondence.
• Send newsletters or updates you request.
• Coordinate events, registrations, and participation.
• Review submissions and document publication permissions.
• Develop and maintain storytelling, research, and archival projects.
• Provide website features and administer accounts or transactions, where offered.
• Improve accessibility, website performance, and visitor experience.
• Prevent spam, fraud, misuse, and security incidents.
• Maintain necessary records and meet applicable legal obligations.

We do not treat permission to contact you as permission to publish your private story.

4. Stories, Testimonials, and Publication Consent

Your willingness to share a story with us does not automatically authorize public use.

Before publishing a privately submitted story, testimonial, photograph, or recording, we seek written permission identifying the material and its intended use. A separate submission agreement or release may explain the approved platforms, attribution, editing, and publication terms.

You may request anonymous publication or the use of a preferred name. We will discuss whether that is appropriate and explain that details within a story may still make someone recognizable.

We seek your approval before making substantive changes that alter the meaning of your personal account.

Changing or withdrawing permission

You may contact us to request a correction, restrict future use, or withdraw consent for future publication. We will review the request and explain what we can remove or change.

We cannot guarantee removal of printed materials already distributed, copies downloaded or shared by others, search-engine caches, or records we must retain by law. Withdrawing consent does not undo processing that lawfully occurred before withdrawal.

These consent provisions concern privately submitted personal materials. Public-source research and historical reporting may involve different legal grounds and editorial considerations.

5. Comments and Other Public Contributions

If you post a public comment or contribute through a feature identified as public, other visitors may see your contribution and the display name you use.

Avoid posting private contact details or sensitive information about yourself or others. Public contributions may be copied, indexed, or shared beyond our website.

You may contact us to request review, correction, or removal of a contribution.

6. Events and Recordings

We use registration information to coordinate events, communicate with participants, and address relevant participation needs.

When we organize photography or recording, we provide notice and seek permission where appropriate or required. Any separate recording release explains the intended use.

Contact us before an event if you have privacy concerns or wish to avoid appearing in photographs or recordings so we can discuss available arrangements.

7. When We Share Information

We do not sell or rent the personal information you provide directly to us.

We may disclose relevant information:

• To service providers supporting website hosting, forms, email delivery, storage, security, event administration, or payment processing.
• With your permission, including approved publication of a story or testimonial.
• When legally required, such as in response to a valid legal demand.
• When reasonably necessary to protect rights or safety, investigate misuse, or address fraud and security incidents.

Publicly approved materials are accessible to the public once published.

Current service providers: [Insert the actual hosting provider and active form, newsletter, analytics, storage, security, and payment services, with links to their privacy policies.]

8. Cookies, Analytics, and Embedded Content

Our website may use cookies and similar technologies to support essential functions, remember preferences, measure website use, and provide embedded content.

Embedded videos, audio players, social media features, and other third-party content may collect information when loaded or used, subject to the provider’s practices and your settings.

You can manage cookies through your browser and through any cookie preference controls available on our website. Blocking certain cookies may affect website features.

Cookie details: [Link to the current Cookie Policy or cookie settings.]

Advertising and tracking disclosure: [Confirm whether advertising pixels, targeted advertising, or data sharing for advertising are used. Describe any applicable opt-out controls and handling of legally recognized browser privacy signals.]

9. Email Choices

You may unsubscribe from marketing emails using the unsubscribe link provided or by contacting us.

We may still send messages needed to respond to your request, administer an event or transaction, or communicate important service information.

10. How Long We Keep Information

We retain information for as long as reasonably necessary for the purpose for which we collected it, including applicable legal, accounting, security, and recordkeeping needs.

Approved archival materials may be preserved over an extended period, consistent with the permissions granted and the project’s purpose.

When information is no longer needed, we take reasonable steps to delete it or remove identifying details. Backup copies may remain until they are replaced through routine backup cycles.

11. Security

We use reasonable safeguards appropriate to the information we handle and limit access to people who need it for authorized work.

No website, email system, or storage method can guarantee complete security. Please contact us if you believe information shared with us has been accessed or disclosed improperly.

12. Children and Young People

Our website is not directed to children under 13. We do not knowingly collect personal information from children under 13. If we learn that we have collected such information without legally required authorization, we will take appropriate steps to delete it.

For participants ages 13–17, we require written parent or legal guardian authorization before accepting private storytelling materials for publication or participation in programs requiring that authorization.

A parent or guardian who has concerns about a child’s information may contact us using the details below.

13. Your Privacy Choices and Rights

You may contact us to request access to, correction of, or deletion of personal information we hold about you. You may also request changes to publication permissions or communication preferences.

Depending on where you live and whether a particular privacy law applies, you may have additional rights, including rights to obtain a copy of your information, restrict certain uses, object to processing, withdraw consent, appeal a decision, or complain to a privacy regulator.

We may need to verify your identity or authority before fulfilling a request. Some requests may be subject to legal exceptions. We will respond within the timeframe required by applicable law and explain any relevant limitations.

14. Visitors Outside the United States

The Voice of Women, LLC operates in the United States. Our service providers may process or store information in the United States or other countries where they operate.

Privacy protections may differ between countries. Where applicable law requires protections for international transfers, those requirements apply.

15. Changes to This Policy

We may update this policy as our website, programs, or information practices change.

We will post the revised policy with an updated effective date and provide additional notice or obtain consent when required by applicable law.

16. Contact Us

For privacy questions, requests, or concerns, contact:

The Voice of Women, LLC, founded by Essie Beamon-Caldwell Email:[seaila@verizon.net]

For storytelling-related requests — including story modifications, withdrawals, or consent questions — please include “Story Submission” in the subject line of your email so we can route your request to the appropriate team member promptly.